Graduation Ceremony
The Class of 2021 Graduation Ceremony will take place at QU’s Sports and Events Complex, in accordance with the ceremony dates and timings posted on the Ceremony Dates Webpage.
Graduation Ceremony Instructions
All graduates are advised to observe the following instructions:
Time of Attendance
- Attendance for female graduates and distinguished graduates starts at 8:00 am, and the gates will close at 9:00 am.
- Female graduates attend morning college ceremonies at 7:30 am, and gates will close at 8:30 am. and evening college ceremonies at 2:30 pm, and gates will close at 3:30 pm.
- The main gate of the hall is designated for graduates to enter the registration area in the graduation ceremony hall.
- The distinguished female graduates must attend the ceremony of the distinguished students as well as the college ceremonies.
Parents’ Attendance
In compliance with the instructions of the Ministry of Public Health in terms of reducing the number of attendees at events as much as possible, it has been decided to
invite a maximum of ONE guest, provided that the guest has completed the two doses of COVID-19 vaccine
or has recovered from Covid-19.
You must use your QU account to fill the
Guest Attendance Form on the following link
https://forms.office.com/r/PTLyKPLzux
by Tuesday, October 5, 2021 at
11:59 pm. Please note that the graduation ceremonies (main and college ceremonies) will be broadcasted remotely on the University's virtual platforms, including
Qatar University YouTube Channel.
Mandatory Coronavirus Test (RAT)
All graduates (Class of 2021) who have completed two doses of the Coronavirus vaccine can attend the graduation ceremony provided that their EHTERAZ code is green with golden frame around the QR code.
Graduateswho
have not completed the two doses of COVID-19 vaccine are required to undergo the Rapid Antigen Test (RAT) for COVID-19, from an approved and accredited MOPH COVID-19 testing center before 72 hours of each ceremony.
Those who haven’t completed the two doses of Covid-19 vaccine and do not undergo the test will not be allowed to attend the ceremony.
Precautionary Instructions
- Show the mobile application (Ehteraz)
- All graduates who have not received two doses of the COVID-19 vaccine must undergo Rapid Antigen Test (RAT) to detect the COVID-19 virus and show the negative result certificate from an approved center at the registration hall entrance. For those who have received two doses of the COVID-19 vaccine, you need to show your EHTERAZ golden frame.
- Check your temperature before entering the hall.
- Wear a mask
- Sanitize hands
- Avoid all touch greetings
- Avoid gatherings
- Maintain a distance of 1.5 meters away from others.
- Don’t share personal belongings with others
- Adhere to organizers’ instructions to ensure safety for all.
- Avoid crowding at entry or exit gates before and after the end of the ceremony.
- Avoid contact with a person who has been infected with Covid-19 before the ceremony.
- Do not come to the ceremony if you are suffering from influenza symptoms, coughing, and high temperature.
Registration Instructions
- Upon arrival, please proceed to the designated areas for registration and show your University ID card or Qatari ID card.
- A special registration desk will be devoted graduates with special needs.
- Graduates of the Academic Excellence Program must proceed to the table designated for them to receive the scarf.
- After completing the registration process, a text message will be sent to the graduates designating their seats in the hall.
- Registration is necessary to display the graduate's name on the screen in the concert hall.
- Graduates are to proceed to their designated seats upon entering the ceremony hall.
Ceremony Uniform
- Male graduates must wear the Qatari Bisht (black color).
- Women graduates must adhere to wearing the graduation uniform, and wear a modest dress underneath the uniform, taking into account Qatar’s prevailing customs and traditions.
- Graduates must remain wearing the graduation uniform throughout the ceremony. For more information, please visit the graduation uniform page.
General instructions
- Photography during the ceremony is not allowed. Picturing will be taken by QU’s photographers only.
- Do not come close the podium.
- A medical team will be present for emergencies.
- For assistance, please ask the volunteers.
- The ceremony will be limited to graduates only, and parents can follow the graduation ceremony remotely through the university's virtual platforms.
- After heading to the seating area inside the hall, leaving the hall will be limited to emergency cases.
- Organizers will direct the graduates to walk up to the podium.
- Elevators are available in the concert hall.
Graduation Program:
The program includes the following:
- Emiri National Anthem
- Group picture
- Recitation from the Holy Quran
- A documentary film about the University
- The President’s speech / Guest’s speech
- Graduates’ speech
- Distribution of graduation certificates
- End of the ceremony.
Reminder
- Get a full night's sleep before the ceremony.
- Dress comfortably. Wear comfortable shoes that help you walk steadily for a long distance in the hall. (Avoid wearing high heels ).
- To maintain your full energy, please have a light meal before the ceremony.
Seating Arrangement
Seats will be arranged according to the colleges' seniority, the academic degree, and the GPA. Graduates will be invited to the podium in this order; as for the college ceremonies, the seating of the graduates will be according to the academic degree, and then according to the GPA of the graduate.
Invitation cards
Electronic invitation cards will be sent to all graduates via the University e-mail, and please show the University or ID card when entering the ceremony.
Photography
Male Graduates Ceremony & Colleges’ Ceremonies
Qatar University - Communications and Public Relations Department will provide photography services to the graduates when they ascend the podium. For Colleges’ Ceremonies, taking pictures for female graduates is subject to their request and consent. The respective department will hand over the photos to the deans’ offices in due course after the ceremony. Graduates are kindly requested to refer to their colleges (Dean’s office) to inquire where to receive their graduation photos after the graduation ceremony.
Distinguished Female Graduates
Receiving the photos of the “Distinguished Female Graduates” is not possible as photographing is exclusively carried out by the photographers of the Amiri Diwan.
Life Streaming of Graduation Ceremony
The recording and life streaming of the Graduation Ceremony can be watched through QU platforms using the links below:
Simultaneous Interpretation
For simultaneous interpretation from Arabic to English, please follow the below steps:
- Download the mobile application:
Cisco Webex Meetings
- Join from the Meeting:
- Scan to Join.
- Important note: Please bring your own device with personal headsets.
Not Attending the Graduation Ceremony (Absence )
In case a graduate is unable to attend the graduation ceremony, it is not permissible to anyone else to attend and walk up to the stage on his/her behalf to receive his/her gift during the ceremony.
The absent graduate can go to the Business Support Office at the Student Affairs Business Services, to receive the graduation gift within a maximum of 6 months from the date of his/her graduation ceremony provided that it’s is necessary to present the Qatari ID Card.
If another person is authorized to receive the gift on behalf of the absent graduate, then, it is necessary that the authorized person presents a copy of the graduate's ID card as well as his/her ID card and the authorization letter.
Where to Receive:
Time and Date of Receiving:
- Sunday to Thursday, 9am - 12pm.
For more information and enquiries, please contact:
grad.gifts@qu.edu.qa